Thanks to the data room, you can access your documents anytime, anywhere. This leads to immediate efficiency gains – not only in your internal workflow, but also in your customer service. Here is an overview of what you should know about using data rooms.
The VDR is a pretty practical thing. Not only have rumors about it spread among numerous private users in recent years, data rooms are also very popular in daily work. Perhaps the most famous provider is Dropbox. However, no later than after the entry into force of the GDPR, its use by companies should be viewed very critically. For lawyers, this becomes even more difficult, since in addition to data protection, a much stricter professional law must also be observed. Despite all this, lawyers and tax advisors do not have to go without using data rooms – provided they choose the right provider. Legal tech tools offer their legal users secure cloud solutions with all the associated benefits for an uncomplicated workflow. Anytime and anywhere.
VDR- What is it?
A VDRis a virtual place in the cloud where digital documents and files can be stored. You can securely access this data from anywhere – whether it’s in your home office, on the train, or in the office. At VDR, the name of the safe speaks for itself, because we work with high-strength client-side encryption, which is even more secure than end-to-end encryption.
The unbeatable advantage of a VDRis the ability to give other people access to certain data. VDR works here with different access rights, so you, as the owner of the data store, always have control over who can view and modify which files and how. A VDR can do much more than just store files, and it makes it easy to collaborate internally and externally with colleagues and clients.
General Fears Are Unfounded
Despite all these benefits, there are certain myths surrounding the use of data rooms. Security is often a concern. Cloud data rooms, which, like VDR, meet certain requirements, are in many cases even more secure than on-premises solutions. What about clients? Do they even want to work with their lawyer in the data room? Fears that customers will be burdened with yet another tool and application against their will are completely unfounded. According to surveys, 69% of clients want a lawyer they can work with digitally. And it goes far beyond email communication. The ability to share data together is indicative of the innovative thinking of a law firm today and will be a major requirement in the future due to the progressive digitization of the entire industry.
Why Data Rooms Are So Useful for Lawyers
That’s all well and good, but what does it mean for your work to use a VDRlike VDR? Numerous and above all numerous advantages:
- Features make your daily work much more efficient. This allows you to complete more tasks in the same time, which leads to an immediate increase in sales.
- Dedicated legal technology providers such as VDR enhance data security. Thus, you no longer have to worry about how to keep your files as secure as possible.
- Your clients can see the result of your legal work, which is largely about the creation and processing of documents, at any time and with especially strict security measures.
- In most cases, communication and data transmission between a lawyer and a client currently takes place via e-mail. This results in a daily stream of messages in your inbox that need to be organized and their attachments downloaded and sorted. Also, using email is actually too insecure, and most ISPs don’t support large file attachments larger than ten megabytes. Using the VDR reduces this daily crowd messages and at the same time addresses the question of how large files can be exchanged securely with each other.
With its features and high security standards, VDR is a reliable data store that you can really rely on in your daily work. You can use our free demo to see if this tool really suits your workflow.